FAQ
Florida began its tradition of openness back in 1909
with the passage of Chapter 119 of the Florida Statutes
or the “Public Records Law.” This law provides that any
records made or received by any public agency in the
course of its official business are available for
inspection, unless specifically exempted by the Florida
Legislature. Over the years, the definition of what
constitutes “public records” has come to include not
just traditional written documents such as papers,
maps and books, but also tapes, photographs, film,
sound recordings, and records stored in computers.
Florida expanded this access in 1967 with passage of the Government-in-the-Sunshine Law. This law establishes a basic right of access to most meetings of boards, commissions, and other governing bodies of state and local governmental agencies or authorities.
Florida expanded this access in 1967 with passage of the Government-in-the-Sunshine Law. This law establishes a basic right of access to most meetings of boards, commissions, and other governing bodies of state and local governmental agencies or authorities.
The Florida Supreme Court has determined that public
records are all materials made or received by an agency
in connection with official business which are used to
perpetuate, communicate, or formalize knowledge.
Written documents, tapes, photographs, films, and
sound recordings are all considered public records
subject to inspection unless a statutory exemption
exists. For more information, see Chapter 119.07,
Florida Statutes.
Many records are provided at no cost to the requestor.
Charges may be assessed for use of labor, systems,
material, supplies, and other resources used to provide
access to, and copies of, public records. District
policy is to charge when staff are required to spend
more than 30 minutes (continuous or cumulative) on
activities related to fulfilling a records request;
when administrative supplies (paper, toner, CDs,
DVDs, postage, etc.) are used, or, any other
quantifiable taxpayer funded resources are expended
for the sole purpose of fulfilling the request.
When charges are likely the person requesting records will be advised and, when possible, given an estimate of costs. In some cases a deposit may be required before research into the request begins. Records will not be released until any charges are paid in full.
When charges are likely the person requesting records will be advised and, when possible, given an estimate of costs. In some cases a deposit may be required before research into the request begins. Records will not be released until any charges are paid in full.
There is no charge for providing records when a
request takes less than 30 minutes of staff time
to complete and no significant resources are
expended.
You may keep costs down when making a request by being specific about exactly what records you are looking for, the timeframe you are looking forl and any qualifying details. This will be very helpful in ensuring that the search we conduct, and the records you receive, best meet your needs at the lowest cost to both you and the taxpayers of the Northwest Florida Water Management District.
We often work with requestors to help narrow searches that seem overly broad in scope. Feel free to contact us if we can assist you with refining your request.
You may keep costs down when making a request by being specific about exactly what records you are looking for, the timeframe you are looking forl and any qualifying details. This will be very helpful in ensuring that the search we conduct, and the records you receive, best meet your needs at the lowest cost to both you and the taxpayers of the Northwest Florida Water Management District.
We often work with requestors to help narrow searches that seem overly broad in scope. Feel free to contact us if we can assist you with refining your request.
Florida law states that an entity must respond
within a “limited reasonable time.” This is the
time it takes to review the request, search,
retrieve, and process records for release. Some
requests may only take a few minutes while others
may take weeks. The length of time it takes
largely depends on activity, volume, and scope.
We are committed to providing requested records
as quickly and efficiently as possible.
The Government-in-the-Sunshine Law provides the
right to access, inspect, and copy existing public
records in the format that they are used by the
agency where they are stored. Agencies are not
required to re-format data, create new records,
or write new reports to accommodate a request
for information.
Records and information may be readily available
at no cost on the District’s website.
Submitting a public records request is easy.
You may do so by mail, email, fax, telephone,
or in person.
Email: Ombudsman@nwfwater.com
Phone: (850) 539-5999
Fax: (850) 539-2777
Email: Ombudsman@nwfwater.com
Phone: (850) 539-5999
Fax: (850) 539-2777
If you would like to review a public record
in person, please note that in your request.
A custodian will schedule a time and place
during normal business hours for you to
review the records. Note that there may be
proctoring charges associated with reviewing
original records.